[How to migrate from Confluence self hosted server to a managed SaaS solution](https://www.archbee.com/blog/alternatives-to-confluence-server)

< /blog back to main blog /blog knowledge managementupdated march 31, 2026 dragos dragosfounder, robot with feelings from planet aiur http //twitter com/happydragos http //twitter com/happydragoshttps //www linkedin com/in/dragos bulugean/ https //www linkedin com/in/dragos bulugean/ explore the best alternatives to confluence self hosted server and learn how to transition to a cloud based wiki solution for your team how to migrate from confluence self hosted server to a managed saas solution the first time i heard about confluence was in an unusual context i looked at job descriptions and some companies mentioned in the requirements previous experience with this company wiki tool immediately i asked myself how difficult it is to use a company wiki software https //www archbee com/product/team wiki software since it needs previous experience shouldn't it be one of the easiest to use tools in the stack? with this story being said and since i have first hand experience using confluence at previous companies, i want to explore the pros and cons of using it as an internal wiki tool and then look at some confluence server alternatives based on where your company is now one of the main reasons companies still use confluence is that the roi of changing an internal documentation tool might not be that critical to management but with the support of existing confluence data center and server licenses ending https //www atlassian com/migration/journey to cloud on february 2, 2024, companies are looking at alternatives one factor that comes up, and i've seen it first hand, is the complexity there is a learning curve you can look for yourself on sites like g2 or capterra https //www capterra com/p/177424/archbee/ , and you will find from raging fans to people that hit a brick wall while using confluence source capterra reviews https //www capterra com/p/136446/confluence/reviews/ the kicker is that you don't need a specific tool just for the team or company wiki, and in case you're in a hurry and just want a recommendation, here's the short version for alternatives are you a freelancer or agency?# in this situation, you may handle multiple client accounts, each with access to different information that must be shared for you to do your job we already know that effective knowledge sharing and collaboration are difficult, which is why apps like slack gained traction so quickly consequently, tracking everything across your portfolio and constantly switching between instances may not be the best use of your time this is where a lightweight, flexible wiki tool comes in handy at archbee, we think of workspaces as companies https //www archbee com/docs/archbee concepts this means that you can have the same login for multiple workspaces and switch between them without logging in or logging out collaboration is made easy with inline comments and @mentions sharing a doc or even a collection is simple for example, you can add guest accounts to a collection, and these people are not charged as users, making your bill flexible they only have read only access or are you a startup, small medium size business?# the old definitions of an internal wiki tool are changing and are no longer black and white you can choose from many other apps besides confluence like notion, archbee, microsoft sharepoint, and even google docs to accomplish more regardless of the size of your company, you may be looking for a tool with out of the box features there are several significant features to look for as the best alternative to confluence server, including workspaces, real time notifications, and integration with third party tools consider a scenario where you need internal documentation for your team, yet you also have to create a customer facing site both archbee and notion do a great job of storing both internal and external documents you need to decide what you need with notion, for example, you can build on top of their api https //developers notion com/ and customize it to meet your needs however, confluence's marketplace contains a lot of plugins that extend your functionality what about large businesses, enterprises?# confluence is one of the first internal wiki platforms and was redesigned when the company moved to the cloud some core functionalities like speed, search, or user experience still need improvement, but atlassian confluence's true power lies in its ability to expand capabilities with configuration options all atlassian enterprise solutions work with confluence, making it highly customizable if you have a complex use case or a massive team with many different needs, this can be very useful considering it may be worthwhile if jira as part of your workflow a good tool for an internal company wiki can unlock the potential of a company even though confluence is popular, it might not be the best choice for you to migrate from confluence server to their cloud products so, if you are googling the question "how do i do x/y in confluence," here is a list of alternatives you can consider by feature, use case, and pricing comparison features and benefits of confluence vs notion vs archbee# a successful tool should be simple (as a counterpoint to confluence complexity described above), smart, and connect to all the other tools you use when switching from confluence, integrations with slack and github, among others, are vital let's see what we find on their home pages notion claims it empowers every team product, engineering, human resources, design, sales, and marketing the software connects all departments this way you can use it as a team wiki, to share projects and tasks, to communicate in real time, and to collaborate with your team within notion pages, you can also embed your existing tools with their 500+ other apps the confluence platform allows you to create, comment, and collaborate on project plans and pages in real time, and to publish updates on what has changed, so you can track version history by tagging your teammates or assigning them tasks, you can keep track of their progress, or communicate with inline and page comments, and build a knowledge base for documentation and product requirements find pages quickly and easily with advanced search, labels, and page hierarchy integration with jira is probably one of its most useful features since it allows tracking of issues and dynamically updating roadmaps our company, archbee, offers a team and product knowledge all in one place using the block based editor, you can create internal wikis and knowledge bases, product documentation sites, or developer and api documentation turn static docs into instant answers build beautiful knowledge portals that are easy to navigate, search and share start for free https //app archbee com/signup?utm source=website\&utm medium=blog inline cta\&utm campaign=alternatives to confluence serverbook a demo /book a demo?utm source=website\&utm medium=blog inline cta\&utm campaign=alternatives to confluence server content editing is enjoyable (as our users say) with the 20+ custom blocks, links & mentions, or markdown editing in terms of organization, collections and documents are arranged in a hierarchy you can drag & drop to organize or use a powerful search (powered by a custom implementation of elastic search) to find what you're looking for while it has 25+ integrations, it comes with mermaid js, native diagrams, and infinite history for public collections, it supports jwt authentication use cases confluence vs notion vs archbee# i consider these tools to be flexible replacements for confluence in addition to content creation, organization, navigation, and searchability, they assist you in many different ways, not just as an internal docs tool here are some examples of use cases from their website confluence accomplish more together through creation, collaboration, and organize all your work in one place best all around tool for companies that have multiple use cases notion says it is an all in one workspace for your whole team write, plan, and get organized, especially with a notion's most powerful feature creating databases archbee is built for developers, a swiss knife app that just works if you want to build product documentation, internal wikis, api references, developer guides, changelogs, or diagrams pricing confluence vs notion vs archbee# wiki tools have a simple pricing structure based on paying per user since the annual plan might differ from the monthly plan, i've only compared the rates on a monthly basis we'll split it up by personal use and team use the three tools have a freemium version with limited functionality, so you can start using them for free but if you look for those extra features you won't get them for individual use notion has personal pro for individuals at $5/month confluence is free for 10 users archbee is also free for personal usage team pricing notion team stands at $10 per member per month confluence has 2 plans called standard and premium standard costs $5 per user on average at $50 a month, and premium costs $10 per user at $100 a month this scales with the number of users you add archbee also offers two types of plans called growing and scaling growing is $30/month for 5 users included > $6/month/user with some of the features included in the next plan you will pay $5/month for each additional user scaling costs $80/month for 10 users included > $8/month/user for all the features included, and $8/month for each additional user these are just some of the best confluence server alternatives, in my opinion there are lengthy comparisons out there, including dedicated pages on each of the sites mentioned above to see what else they have for you, compare their pricing and try out their trial version you have the flexibility and time to compare each feature from every vantage point with confluence in the trial versions there are many wiki systems to choose from, so picking the right one for your business can be extremely challenging it is true that some alternatives to confluence are still immature in comparison, but this is the price we pay for its agile nature frequently asked questions why do teams stick with confluence even when it’s frustrating? momentum and integrations usually outweigh the pain once confluence is embedded in day‑to‑day work, the perceived risk and effort of change can feel bigger than the benefits common reasons teams stay high switching costs migration effort, retraining, change management, and potential downtime can overshadow near‑term gains atlassian alignment tight links with jira and the broader atlassian suite keep issues, roadmaps, and docs in sync rich marketplace plugins cover niche or complex use cases without building custom tools established content and controls pages, templates, permissions, and workflows are already baked into operations governance and compliance mature admin controls, audit trails, and enterprise features can be hard to replicate quickly that said, with server support ending in february 2024 , many organizations are reassessing whether confluence cloud or an alternative better fits their roadmap, budget, and security needs quick way to evaluate a change list your top 10 workflows and critical integrations estimate migration scope (spaces, pages, attachments, macros, permissions, redirects) compare 12–24 month cost‑of‑stay vs cost‑of‑change (licenses, add‑ons, migration effort, training, downtime risk) pilot 1–2 alternatives with real content and a real team for two weeks; score editor speed, search quality, integration fit, permissions, and external publishing what do teams most often struggle with in confluence? if we’re moving off confluence server, what should we prioritize in a new tool? what wiki tools make the most sense for freelancers, smbs, and enterprises? how do notion, confluence, and archbee compare on price? table of contents are you a freelancer or agency? or are you a startup, small medium size business? what about large businesses, enterprises? features and benefits of confluence vs notion vs archbee turn static docs into instant answers use cases confluence vs notion vs archbee pricing confluence vs notion vs archbee frequently asked questions turn static docs into instant answers build beautiful knowledge portals that are easy to navigate, search and share discover archbee https //app archbee com/signup?utm source=website\&utm medium=blog toc\&utm campaign=alternatives to confluence server documentation, technical writing tips and trends blog join 5000+ people from around the world that receive a monthly edition of the archbee blog newsletter enter your email mailto\ enter your email subscribe continue reading discover more insights and expand your knowledge knowledge management /blog/crack the code what makes a developer portal best in class crack the code what makes a developer portal best in class /blog/crack the code what makes a developer portal best in class discover the key features of a best in class developer portal and get practical tips to create one your devs will love /blog/crack the code what makes a developer portal best in class knowledge management /blog/build fully compliant fintech api documentation or pay the price build fully compliant fintech api documentation or pay the price /blog/build fully compliant fintech api documentation or pay the price learn how to collaboratively write, release, and maintain fintech api documentation that supports secure, efficient, and entirely compliant integrations /blog/build fully compliant fintech api documentation or pay the price knowledge management /blog/knowledge base portals transform self service banking support knowledge base portals transform self service banking support /blog/knowledge base portals transform self service banking support explore how self service portals supported by searchable knowledge base sections facilitate always on support while driving major operational efficiencies /blog/knowledge base portals transform self service banking support