National Enrolment System (NES) - Qualified Encounter Date

overview & requirements this article is intended for new zealand gp’s who use the national enrolment system (nes) integration in profile for windows to send to and receive data from the ministry of health a key requirement to keep a patient on the practice’s enrolment register (and receive funding for them) is that that they have had a “qualified encounter” with that patient within the last 3 years when that occurs, it needs to be recorded in profile and sent to the ministry of health the logic of when a qualified encounter date is sent to the ministry of health has now been made more explicit and flexible, giving you control over it this article explains how it works and how to make sure only valid qualified encounter data is sent requirements the national enrolment system is set up profile version 9 0 5 and above in preferences/patient/other , the update date last contact field is set to when encounter is created using 'qualified encounter' contact type this preference should be set automatically upon upgrade to profile 9 0 5 if the organisation is a new zealand gp qualified encounters definition a qualified encounter can be defined as follows a face to face, telephone, or other electronic contact between an enrolled person and a health practitioner constitutes a “qualified encounter” if it includes a clinical component and/or advice every qualified encounter should have associated encounter notes qualified encounter date profile for windows uses the date of last contact field found in alter patient/organisation to determine when qualified encounter data will be sent to the ministry of health as part of the national enrolment system the data will be sent to the ministry of health every time this field is updated this field will be automatically updated only when a patient has had a contact that is classified as a qualified encounter encounters workflow when creating an encounter, you can determine if it will be considered a qualified encounter or not by selecting the appropriate contact type, found at the top right corner of the new encounter screen if the contact type has the letters (qa) appended to its description, then it will be treated as a qualified encounter when the contact is created, the date last contact field in alter patient will automatically be updated to the same as the encounter, and sent to the ministry of health as a qualified encounter date if the contact type does not have (qa) appended to its description, then it will not be treated as a qualified encounter the date last contact field in alter patient will not change, and nothing will be sent to the ministry of health depending on your setup and workflow, creating a new encounter may automatically populate as a specific contact type, but you can select a different one if appropriate how to add or remove a contact type as a qualified encounter any encounter type code that has the qualified encounter checkbox ticked in short codes will be set as a qualified encounter upon upgrade to profile 9 0 5, all encounter types which previously had the face to face checkbox ticked will be classified as a qualified encounter however, this can be freely customised this checkbox can be changed through the following steps go to maintain/short codes open contacts the qualified encounter column will be ticked for all contact types already set as qualified encounters select the short code you wish to edit tick/untick the qualified encounter checkbox as appropriate press ok to save changes the qualified encounter checkbox will only appear in contacts short code if the update date last contact field in preferences/patient/other is set to when encounter is created using 'qualified encounter' contact type automatically created encounters some encounters are created automatically when performing certain actions, for example, when sending a letter or recording a phone call from the intervention list on upgrade, by default, these automatically created encounters will not be set as qualified encounters as they are configured to use the auto short code, which is not set as a qualified encounter if you believe that any of the automatically created encounters should be considered "qualified encounters", you can can change their default type in clinical preferences/auto encounters tab these preferences are not global, but specific to an individual or role – depending on your organisation learn more if you have any questions, please contact our support team at help\@intrahealth com mailto\ help\@intrahealth com for more information on the national enrolment system,please click on the article links below nhi nes set up process docid 4a3 ywbnlsc3tw 5gozjznational enrolment services (nes) configuration docid\ bz17frfwgq8tvrcvyrgnnusing national health index (nhi) and national enrolment services (nes) docid\ c4upregybegol qu61nt7