Configure Careflow in Profile

article overview & feature requirements the following article is intended for system administrators, clinical and technical users it will cover the configuration process for careflow in profile feature requirements rx dispense and administer license configuration process detailed below steps to configure careflow in profile step 1 obtain the required licenses check if you have the required licenses to use careflow in profile, you need to first obtain the following licenses rx dispense and administer license module go to organisation / preferences / technical / licensed modules to see if the license module has been obtained or not contact intrahealth at help\@intrahealthc om to obtain the license number for these modules if it has not been obtained subscribe to obtain the required licenses follow the instructions below to subscribe to the rx dispense and administrator open the license generator exe application and select the add license option the create new license window will open in the create new license window, enter in the following database id by copying it from organisation / preferences / technical / licensed modules in module select medications copy the license number and add it in profile select medications and click add licence step 2 add careflow to the work centre navigation menu for easy access you'll need to add careflow to the work centre navigation menu right click on the blue navigation menu scroll down to the bottom of the list of items and click on preferences in the work centre preferences window, find and tick careflow from the list of items click ok step 3 enable role actions for careflow users the careflow role actions need to be enabled for any user of careflow complete the following instructions to enable the careflow role actions in profile go to organisation / roles select the user types that require careflow access search for the careflow role actions in the find search bar grant and enable the careflow actions for users that need to view the medchart list use and see items in careflow prescribe and/or administer medications be involved in the admission medication reconciliation process be involved with any inpatient management and inpatient medication managementthis is done by right clicking the action and select grant the net actions column should now show a green circle raised above a hand step 4 configure preferences in profile to standardise medication scheduling, certain preferences need to be configured in the profile preferences window this is done to ensure that drug administration times align with staffing patterns and shift schedules, avoiding random or inconsistent timings from appearing in careflow by doing this, you can define things like your 'drug rounds' the expected administration times for medications based on their prescribed frequency as well as other related settings for example, if a medication is prescribed twice daily, the organisation defines exactly what that means to configure preferences in profile, go to organisation / preferences / scripts and instructions / administration tab note the administration tab only appears if you have purchased rx dispense and administer as a separate sub licensed module read the table below to understand the functionality of the fields included in the administration tab field name function frequency click the 1st available blank line and select the frequency for which you want to set up administration times from the drop down menu 1st, 2nd etc columns tab to or click in the relevant column and enter the required administration time when no administration time can be determined, use enter the required time this refers to the careflow view of the work centre (section 3 0) if an administration time cannot be determined, the system will assign it the due time entered in this field allow dispensing without a medication order check this box if you want users to be able to dispense medications even without an existing order show order by panel on dispense similarly, if this box is checked a panel showing the prescriber's details will appear in the 'administer' window batch is mandatory check this box if you want to enforce entering a batch number in the 'dispense' and 'administer' windows check total administered quantity against order if this box is checked, the system will compare the total administered quantity against the order, then if the administered quantity exceeds the quantity stated in the order, it will either issue a warning (which can be ignored), or prevent users from continuing, depending on whether the warn or prohibit radio button is selected note it is not always possible for the system to calculate the total administered quantity, if the instruction is imprecise or unstructured for example, it may say take 'as required' 'until better' if all of the steps above have been completed, careflow should now be configured learn more for more information on profile's careflow feature, please click on the related article links below careflow in profile docid 4msze8pc9ycdm28z t2p5document medication administration using careflow in profile docid\ w6jiu64bfxdfo5rvunhmzcareflow reference article docid\ o5edmjvj xzymowjt5bgd