Careflow Reference Article

article overview & feature requirements the following article is intended for clinical users basically anyone that needs to view the medchart list use and see items in careflow prescribe and/or administer medications be involved in the admission medication reconciliation process be involved with any inpatient management and inpatient medication management it will act as a reference document and will provide details around the careflow view docid\ o5edmjvj xzymowjt5bgdpatients and due items docid\ o5edmjvj xzymowjt5bgdtime overview docid\ o5edmjvj xzymowjt5bgdcareflow toolbar docid\ o5edmjvj xzymowjt5bgdcareflow filter settings docid\ o5edmjvj xzymowjt5bgddates and times calculation based on item type docid\ o5edmjvj xzymowjt5bgd feature requirements rx dispense and administer license the configuration process completed docid\ vag9yfz3zy7ednoycsfdz work centre careflow feature overview the careflow view in the work centre is used for coordinating the administration of medications to a group of patients, as well as other care interventions, matching the filter criteria it can be accessed at work centre / work / careflow please note that there are typically two common scenarios for administering medications at a practice or clinic during the course of a consultation with an individual patient in an inpatient hospital setting, whereby drugs are administered generally by a nurse to a group of patients at specific times, commonly referred to as 'drug runs' or 'rounds' the careflow view is used in scenario 2 the careflow view note there is also a hint that appears when hovering over the time overview that shows medication name, dose instructions, duration, and scheduled time of administration indicated by the circle patients and due items the patients and due items list shows all patients in the patient group selected in the filter, and due items for each of them, if any care interventions that can be set in the filter to be displayed in this view are medications to be administered investigations appointments time overview the time overview shows items matching the filter criteria when hovering over an item in the time overview area, a hint will be displayed, showing details relevant to the selected item type the two different colours represent daytime and nighttime these colours, as well as the start and end time for the daytime period, are defined in the filter items will display in their relevant status icon purpose items that are still due completed items careflow toolbar the careflow toolbar allows you to toolbar buttons toolbar functions move back by as many days as currently displayed move back one day go to today move forward one day move forward by as many days as currently displayed zoom in zoom out zoom to fit the entire view without needing to scroll refresh the view single patient / multi patient view toggle open the current item print a careflow report, as per selected filter undock the loaded list (by clicking on this icon and then clicking once anywhere in the screen) record the administration of medications for the selected orders same as above, but without the 'administer' window coming up change the status of the selected items to 'still due' change the status of the selected items to 'completed' change the status of the selected items to 'excluded', if relevant for the item type change the status of the selected items to 'declined', if relevant for the item type change the status of the selected items to 'cancelled' note the undock form icon appears only if the allow form undocking box in the workspace preferences is checked this checkbox is located in organisation / preferences / workspace careflow filter settings filters are user or role specific, depending on your set up you may be able to only view filter settings, or alter them as well, as required, depending on whether the allow edit filters action is granted for at least one of your roles click edit beside the view field the careflow filters window appears field names description view description name given to identify the filter it needs to be as descriptive as possible to be easily identified from a drop down list start date \[ ] day(s) the 'due' or 'start' date for the item(s) you can include items with a start date prior or after today, by entering the appropriate number of days and selecting 'before' or 'after' from the drop down menu scope this is the time range to be included in the view items that fall out of scope will not be listed under the patient note this is intended to prevent huge item lists and improve performance show check the relevant boxes to specify the types of care interventions that you wish to display when this filter is selected status tick the relevant boxes to specify the status of the care intervention to be displayed by this filter allow orders editing check this box if you wish to be able to alter items if left unchecked, items will open in read only mode when selecting and clicking notes go into section select the required option from the drop down menu note options in this field are short codes of type ehcr sections patient group choose the patient group that you wish to view care interventions for all groups as set up in the group view of the clinical segment will be available for selection for more information on groups please read groups static & dynamic docid\ xfdino3 6lvcmuke8fsyz day is \[] to \[] items with a start date within the time range specified above will be displayed in the colour specified in this field you can use the default one or choose your own day colour items with a start date within the time range specified above will be displayed in the colour specified in this field you can use the default one or choose your own night colour items with a start date outside of the time range specified above will be displayed in the colour specified in this field dates and times calculation based on item type item type start date end date time medications with a defined start date and end date administration start date is entered on order if possible, the system will calculate when the administration is complete based on the instruction line based on the instruction line and the times set in the scripts and instructions preferences for the relevant frequency in aus/nz versions users can indicate continuous administration displayed as a continuous blue line if the instruction is set to 'continuous', for example for an intravenous medication which is continually dripped medications that ‘as required’ (prn) administration start date is entered on order system will show that these are unscheduled meds same as above but with one difference user can exceed the administration frequency which was selected when the order was created medications that are marked as ‘indefinite’ – no end administration start date is entered on order if indefinite is checked then there will be no end date set for this med in the system user will need to manually discontinue this medication non medication schedules investigations not an explicit property investigation, but assumed to be the day following the order date not an explicit property investigation, but assumed to be the day following the order date assumed to be 12 00pm by default, as investigations do not have an explicit time property interventions based on how the intervention window was set up same as shown in the medical record care plans view for repeating interventions the end date is picked up from the 'until' field of the intervention, which can be either left blank (intervention is to repeat indefinitely) or specified in the intervention window for single (one offs) interventions, the end date is the same as the start date assumed to be 12 00pm by default, as interventions do not have an explicit time property appointments the appointment date same as the start date for non recurring appointments if recurring, the end date is calculated from the recurrence tab of the appointment the appointment time learn more for more information on careflow please click on the article links below careflow in profile docid 4msze8pc9ycdm28z t2p5configure careflow in profile docid\ vag9yfz3zy7ednoycsfdzdocument medication administration using careflow in profile docid\ w6jiu64bfxdfo5rvunhmz