---
title: Track Unused Templates and Reports with the Uses Column
slug: portal-sub/track-unused-templates-and-reports-with-the-uses-column
docTags: 
createdAt: 2026-03-04T12:03:22.551Z
---

# Overview

The following article will cover how to use the **Uses **column in order to track unused templates and reports. Doing so can help to clear out any unnecessary data, and ultimately make it easier for users to find the templates and reports that they need and utilise on a regular basis. 

#

# The Uses Column

The **Uses** column has been added to the following Profile views:

- Stored Queries
- Groups
- Document Templates
- Typing Templates
- Form Templates

Each time an item from one of these views is run, a record is stored. As a result, the **Uses **column will show how many times a template or report has been run within the last six months.  With this data, clinical managers can select and **Delete** any items deemed unnecessary, based on the items' usage. 

:::hint{type="info"}
It's important to note that any data found in the **Uses** column will only appear after a six month period of using the new version (Profile 9.0.1).

:::

## Locate the Uses Column in Stored Queries

Go to** Report / Stored Queries** and find the **Uses **column.

![](https://api.qa.archbee.co/api/optimize/zICxj0dnLereb6UUrBA3-/MP3-5EvPGEW7ywehCt4IO_l4s5sl9egsgprwyf3nbttd8dnaq976cyg.png)

## Locate the Uses Column in Groups

Go to **Work Centre / Groups **and find the **Uses **Column in the **Dynamic Groups **field. 

![](https://api.qa.archbee.co/api/optimize/zICxj0dnLereb6UUrBA3-/n_4GybbWSvR0C2JIxVBcF_xrcxrhi2pmjbnzgobqyjiz376c5pbew.png)

## Locate the Uses Column in Document Templates

Go to **Maintain / Templates / Documents** and find the **Uses** column.

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## Locate the Uses Column in Typing Templates

Go to **Maintain / Templates / Typing Templates** and find the **Uses **column.

::Image[]{src="https://api.qa.archbee.co/api/optimize/zICxj0dnLereb6UUrBA3-/Sy8IVRCMZGmDJD5UN9T5g_oqnyhg-zzdqrph-0gahhvwudx3-5fehwoq.png" size="87" isUploading="false" initialPath="assets/OqNyhg-zZDqrPh-0GahhVwUDx3-5FeHWoQ.png" githubPath="en/Reporting and Analytics/Reports/assets/OqNyhg-zZDqrPh-0GahhVwUDx3-5FeHWoQ.png" position="flex-start" showCaption="false"}

## Locate the Uses Column in Form Templates

Go to** Maintain / Templates / Forms**

1. Click on the required folder in the **All Folders **field.
2. The relevant forms will appear in the **Content of...**field. The uses will be shown in the **Uses **column.

![](https://api.qa.archbee.co/api/optimize/zICxj0dnLereb6UUrBA3-/xz5k9SE092sUYMF6Mf3Kp_fnyofn8zeyiilkp0tey9blwxsaiqy4r57w.png)