---
title: How to manage Patient Registration for Population Based Funding
slug: portal-sub/how-to-manage-patient-registration-for-population-based-funding
docTags: 
createdAt: 2026-03-04T12:03:14.364Z
---

Profile provides the ability to register patients for the Population Based Funding (PBF) program with British Columbia's Ministry of Health.

## Registering/Deregistering Patients

Patients can be registered through the following steps:

1. Go to **Alter Patient **for the patient you wish to register/deregister
2. Under the General tab, go to the **Registered **heading and choose Yes or No from the dropdown list

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3. Click **Apply**. A window will appear confirming the changes

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4. If choosing to deregister, a Reason must be chosen from the **Reason** dropdown list.
5. Click **OK **to save the patient registration change.

Once a patient's registration status has been changed, it must be sent to the Ministry of Health and approved for the changes to be saved to the patient profile.

:::hint{type="info"}
The **Skip Sending **updates a patient's registration status without sending the update to the Ministry of Health for approval. It should only be checked to manually realign a patient status that has come out of sync with the Ministry.

:::

## Sending Registration Changes to the Ministry of Health

1. Go to **Control Centre/Financial/Registration**. A list of all patients with registration statuses to be approved will appear.

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2. Click **Process **to send these requests for registration changes to the Ministry of Health.

:::hint{type="info"}
The Registration window will show all in-progress and completed register and deregister requests. It is advised to create View Filters to only show Unsent and Overwritten requests by going to the Registration Filters window from the **Edit **button next to the View Filters. ::Image[]{src="https://api.qa.archbee.co/api/optimize/zICxj0dnLereb6UUrBA3-/JJpH0fyspmvcFAs8wY5Tu_nrcs8h1sxvg2zaql0kq-6jijzlgccutj7q.png" size="83" isUploading="false" initialPath="assets/NRcs8H1SxVg2zaQL0kQ-6JIjZlGCcuTj7Q.png" githubPath="en/Financial/Claiming British Columbia/assets/NRcs8H1SxVg2zaQL0kQ-6JIjZlGCcuTj7Q.png" position="flex-start" showCaption="false"}

:::

## Receiving Registration Change Responses from the Ministry of Health

For the registration change to be saved to the patient's profile, it must be accepted by the Ministry of Health. These acceptances need to be received manually and do not update automatically.

1. Go to **Control Centre/Financial/Reconciliation **

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2. Click the **Receive **button to receive the latest responses.
3. Go to **Control Centre/Financial/Registration**
4. Select the registrations that have received a response from the Ministry of Health and click **Accept **to agree to these responses and update the patient's profile, or **Override **if the Ministry of Health response is not correct.

:::hint{type="info"}
If **Override **is selected, a reason must be given.

:::

## Viewing a patient's Registration History

1. Go to **Alter Patient **for the patient you wish to view the registration history of
2. Go to **Registrations**. This will show all past and current registration changes of the patient.** **

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## Exporting a Patient Register

1. Go to **Organisation/Import & Export/General**
2. Under the **Export **tab, select **Patient Export (MSVA)/Monthly Patient Register Export (MSVA) **and click **Start **

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3. Choose the appropriate MSVA Export Parameters and click **OK**
4. Choose a name and location on your computer to save the MSVA Export File and click **Save**
5. Wait for the MSVA file to export