---
title: How to Add, Manage and Print New Prescriptions in Profile
slug: portal-sub/how-to-add-manage-and-print-new-prescriptions-in-profile
docTags: 
createdAt: 2026-03-04T12:03:18.269Z
---

# Article Overview 

This article is intended for clinical users, and outlines the steps needed for:

- [Adding a New Prescription in Profile](docId\:Wr0_zxCylp6c-S0ILHROu)
- [Remembering Previous Instructions](docId\:Wr0_zxCylp6c-S0ILHROu)
- [Managing Ongoing or Existing Prescriptions](docId\:Wr0_zxCylp6c-S0ILHROu)
- [Printing Prescription Orders](docId\:Wr0_zxCylp6c-S0ILHROu)

 A companion video is also available to guide you through the process.

::loom{url="https://www.loom.com/embed/e0e29fba55264ae38f642a31ec62ca63?sid=10a96820-252c-4e6d-be64-188501e21d1e"}

:::hint{type="info"}
**Note: **In the video above, you'll notice that the **Order Items** are automatically being added to the **Usual Scripts**. This is a preference that can be changed by going to **Organisation / Preferences / General / Scripts and Instructions **and deselecting the** Always add to usual **checkbox.

:::

# Feature Overview

The **Scripts** view in a **New Encounter** is where providers can prescribe medications and manage prescription records. The interface is divided into two interactive windows:

- **Order Items **(top section): Where you manage today's prescriptions - this is the focus of this guide.
- **Usual Scripts **(bottom section): Linked to the patient's long-term clinical records, used for refills and ongoing medications.

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# Scenario 1: Add a New Prescription

:::::WorkflowBlock
:::WorkflowBlockItem
In the **Order Items** section, locate the medication search field.
:::

::::WorkflowBlockItem
Search the formulary by:

1. Typing the medication name (e.g., Tylenol) in the search bar and clicking enter on your keyboard.
2. Clicking on the ellipses.
3. OR clicking the **New** button in the **Order Items **toolbar.

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:::Paragraph{indent="1"}
The **Formulary **window will open for each of these methods. If you chose option a. the name of the medication will already be visible.
:::

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::::

:::WorkflowBlockItem
If you chose option b. or c. enter the name of the medication you are looking for in the search field.
:::

:::WorkflowBlockItem
Double click the medication name. A prompt will appear for instructions.
:::

:::WorkflowBlockItem
Select **New Instruction **to open a detailed entry window.

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:::

:::WorkflowBlockItem
Fill in:

- **Dose: **Enter the dose amount, and make a selection from the drop-down list.
- **Freq: **Select from the** drop-down options or type Latin abbreviations (e.g., TID for three times daily) **
- **Dose Text: Add any relevant directions (e.g., "take with food"). **
- **Qty:** Enter the total amount (e.g., 30 tablets).
:::

:::WorkflowBlockItem
(Optional) Tick **Remember** check box at the bottom of the window, to save the instruction for future use.
:::

:::WorkflowBlockItem
Click **OK** to finalise. The prescription will appear in today's prescription order.

![](https://api.qa.archbee.co/api/optimize/zICxj0dnLereb6UUrBA3-/glB5sCsmKdWYprNYmW9rj_fo1aznkwtjwaghshrf4t4lks0xzp0wzrw.png)
:::
:::::

# Scenario 2: Remembering Previous Instructions

If you previously saved instructions for a medication (by clicking the **Remember **checkbox in step 7 from a previous order:

1. Search for the medication again (as demonstrated above in steps 1-4).
2. It will now appear bolded at the top of your results, indicating that it is a saved instructions.
3. Click the expansion arrow next to view medication view saved options. They will appear bolded in blue.

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4. Select the relevant instruction set and click **OK**. The fields will auto-populate.
5. This eliminates the need to manually re-enter instructions.

# Scenario 3: Managing Ongoing or Existing Prescriptions

Use the **Usual Scripts **section to manage long-term or previous medications:

- To reorder a usual medication (e.g., a refill):
  1. Drag the script from the **Usual Scripts** window into the **Order Items **section.
- To move a new medication to long term use:
  1. Drag it from **Order Items **into the **Usual Scripts **window.

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- To discontinue a medication:
  1. Right-click the item in the **Usual Scripts**.
  2. Select ** Discontinue**.
  3. Choose a reason and add a comment in the window that appears and confirm.
  4. The drug should be removed from the list
- To view prescription history:
  - Use the **Previous Scripts** tab for full history.
  - Use the **Discontinued **tab for ended medications.

# Scenario 4: Printing Prescription Orders

::::WorkflowBlock
:::WorkflowBlockItem
Click the **Print All **icon to print all orders for the encounter.

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:::

:::WorkflowBlockItem
(Optional) to split the prescriptions:

1. Select a prescription. 
2. Right-click and select **Separate Prescription Order**. This will separate each prescriptions into two different print jobs.

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:::

:::WorkflowBlockItem
(Optional) to merge two prescriptions into one print job, simply click on a prescription and drag and drop it onto another prescription line item. 
:::
::::

# Learn More

For more information on adding prescriptions please interact with the following articles:

- [Video: How to Add an Ad Hoc Prescription in Profile (Video 2)](docId\:bexv34yL65OKj2Uuo8dBW)