--- title: Document Medication Administration Using Careflow in Profile slug: portal-sub/document-medication-administration-using-careflow-in-profile docTags: createdAt: 2026-03-04T12:03:17.667Z --- # Article Overview & Feature Requirements This article is part of the Medication Management Workflow in Profile. You are currently viewing Part 6 of the Workflow: 1. [Start Admission Medication Reconciliation in Profile ](docId\:efZr4pOlC23WyWHlC6WoQ) 2. [Submit or Sign the Admission Reconciliation Record in Profile](docId\:AP4AZBX8csbJWHvuQXozy) 3. [Review the MedChart for a Patient in Profile](docId\:AbzJD_iwqxZfNeby0K5vP) 4. [Create and Manage Medication Orders from a New Encounter in Profile](docId\:d0SJnLmfrFA8bQ7EeefN0) 5. [Create and View New Medication Orders or New Ad Hoc Medication Orders from the MedChart View in Profile](docId\:l7lXSS8mxmF9dPIoxx_5J) 6. [Document Medication Administration Using Careflow in Profile ← you are here](docId\:W6JIu64bfxdfO5rVUNhMZ) This article is written for clinical users, and provides a step-by-step walkthrough for documenting medication administration using Profile's Careflow feature. ## Topics Covered in This Article - [Scenario 1: Documenting Regular (Routine) Medication Administration with Careflow](docId\:W6JIu64bfxdfO5rVUNhMZ) - [Scenario 2: Documenting Irregular (PRN) Medication Administration with Careflow](docId\:W6JIu64bfxdfO5rVUNhMZ) ## Feature Requirements - RX Dispense and Administer License - Completion of the [Careflow configuration process](docId\:vag9Yfz3Zy7eDNOYCsFDZ) Documenting Medication Administration Using Careflow ==================================================== Once a provider has [created and viewed a new medication order - or a new ad hoc order in MedChart](docId\:l7lXSS8mxmF9dPIoxx_5J), the next step is to document the medication administration using Profile's Careflow feature. This can be done by following the steps outlined in the workflows below: Scenario 1: Documenting Regular (Routine) Medication Administration with Careflow --------------------------------------------------------------------------------- :::hint{type="info"} **Note: **In this example, the user will be logged onto a group view called 'All Patients'. If required, they could change the group by selecting the **Edit** filter and selecting a group from the **Patient group** drop-down list. ::: ::::WorkflowBlock :::WorkflowBlockItem Log on Profile and navigate to Careflow. Go to **Work Centre / Work / Careflow.** ![](https://api.qa.archbee.co/api/optimize/zICxj0dnLereb6UUrBA3-/V61iaVXCSz1HIFTx-0Jvd_atqolrmfyclv9jgeqyinzfoyk1gchcbliq.png) In this example, you can see that a medication is scheduled for administration at 7:51am. The patient is Test Kristine. The medication is Metformin 500mg tablet, and the administration time is 7:51am. ::: :::WorkflowBlockItem From the Careflow view you can either select the circle and double click OR select the medication name and click the administer icon from the toolbar. ![](https://api.qa.archbee.co/api/optimize/zICxj0dnLereb6UUrBA3-/d-ShS7Rype9rC_AsAM9cl_guf4m9ztvezpzgmrbsmgfw8uo43ya4vvsq.png) ::Image[]{src="https://api.qa.archbee.co/api/optimize/zICxj0dnLereb6UUrBA3-/LRUFN6TGfJCJeVw4MQWqK_eufcd5lkjbjjbruxejnrwtxf0rgwsvygdg.png" size="45" isUploading="false" initialPath="assets/EuFCd5lKjbjjbRUXEJnRWtXF0rGWSvYGDg.png" githubPath="en/Medication Management/Administering and Dispensing/assets/EuFCd5lKjbjjbRUXEJnRWtXF0rGWSvYGDg.png" position="flex-start" showCaption="false"} The administration modal will launch. ![](https://api.qa.archbee.co/api/optimize/zICxj0dnLereb6UUrBA3-/mNKZCuPvLMd1kwvy0wivj_tzh9cdoluss3k4q5kkzt4xwglgibdvn5g.png) ::: :::WorkflowBlockItem You will see that 1 tablet is to be administered. ::Image[]{src="https://api.qa.archbee.co/api/optimize/zICxj0dnLereb6UUrBA3-/ZXdTsnweO0-fBN57AmY2d_djtmisdjhqbbj674osmukng6bj8tauafg.png" size="91" isUploading="false" initialPath="assets/DjtMisdJHQbBj674osmUkNg6B_j8tAUaFg.png" githubPath="en/Medication Management/Administering and Dispensing/assets/DjtMisdJHQbBj674osmUkNg6B_j8tAUaFg.png" position="flex-start" showCaption="false"} ::: :::WorkflowBlockItem Record the **Status of administration **by selecting the **Status **action button, clicking on the three dots. ::Image[]{src="https://api.qa.archbee.co/api/optimize/zICxj0dnLereb6UUrBA3-/A0vz7bS_mTOmO42tWmpHp_bk4saxw-gnlusfgpoubglqb-i57wyehk1w.png" size="66" isUploading="false" initialPath="assets/bK4SAXW-gNluSfgpOUbglQB-i57wyEHK1w.png" githubPath="en/Medication Management/Administering and Dispensing/assets/bK4SAXW-gNluSfgpOUbglQB-i57wyEHK1w.png" position="flex-start" showCaption="false"} ::: :::WorkflowBlockItem The **Select MedChart Administration Status **modal will open. Select the relevant status option from the drop-down-list and click **OK**. ::Image[]{src="https://api.qa.archbee.co/api/optimize/zICxj0dnLereb6UUrBA3-/a_tD3Ex3bgnTQmVFvfmD-_cfrbgnp2s8hcrqr1-sbpwulypk-csplg.png" size="56" isUploading="false" initialPath="assets/CFrBGNP2s8HcRQR1-SBPW_u_lYPk-cSpLg.png" githubPath="en/Medication Management/Administering and Dispensing/assets/CFrBGNP2s8HcRQR1-SBPW_u_lYPk-cSpLg.png" position="flex-start" showCaption="false"} ::: :::WorkflowBlockItem In this example, the nurse selected **Given** as the status. ::Image[]{src="https://api.qa.archbee.co/api/optimize/zICxj0dnLereb6UUrBA3-/Hdz1yGpKJRX_5sWJBMz8v_zxygchpnf30ngk-cacjnfrey3-mpeog1yg.png" size="56" isUploading="false" initialPath="assets/ZxYGChpnF30Ngk-cACJNFrEy3-MpEog1Yg.png" githubPath="en/Medication Management/Administering and Dispensing/assets/ZxYGChpnF30Ngk-cACJNFrEy3-MpEog1Yg.png" position="flex-start" showCaption="false"} ::: :::WorkflowBlockItem Enter the following details as part of the administration documentation: 1. **Location: **Select where the medication was taken from. 2. **Batch #: **Enter the batch value on prescription package. 3. **Notes: **Enter in any pertinent information about the administration task - if anything noteworthy took place. ** **The following fields are auto populated by the system, but can be edited by the nurse documenting administration: - **Date of Administration**: Defaults to the current date. - **Time: **Defaults to the current time. - **Provider: **Defaults to the prescriber of medication. - **Dose: **Defaults to the prescribed dose - this value can be adjusted, if needed.**Note: **The **Location **and** Batch** fields can be configured to be optional instead of mandatory, based on your organisation's workflow settings. ::Image[]{src="https://api.qa.archbee.co/api/optimize/zICxj0dnLereb6UUrBA3-/eCPTztPo8kzZBLkpI5XRk_gxxoctsj0wcg1lc1ytm-44qtytkobkiaq.png" size="100" isUploading="false" initialPath="assets/gxXoctSj0_wCg1lc1ytm-44QTYTKobkIAQ.png" githubPath="en/Medication Management/Administering and Dispensing/assets/gxXoctSj0_wCg1lc1ytm-44QTYTKobkIAQ.png" position="flex-start" showCaption="false" indent="3"} ::: :::WorkflowBlockItem Click **OK**. The administration documentation will now be recorded. In the Careflow view, the circle should now be checked - indicating that the medication has been administered and documented against. ::Image[]{src="https://api.qa.archbee.co/api/optimize/zICxj0dnLereb6UUrBA3-/4C_ccGcLZ-ouRZJwgfgpP_tmp0v8iphiq9m3rfb6thdyfz7kg6qjef1q.png" size="57" isUploading="false" initialPath="assets/Tmp0v8iphIQ9m3rFB6thdyfz7KG6qjEF1Q.png" githubPath="en/Medication Management/Administering and Dispensing/assets/Tmp0v8iphIQ9m3rFB6thdyfz7KG6qjEF1Q.png" position="flex-start" showCaption="false"} ::: :::WorkflowBlockItem If you were to double click on a documented schedule item, the modal will now open as read only and include the information entered in at the time of documentation. ::: :::: Scenario 2: Documenting Irregular (PRN) Medication Administration with Careflow ------------------------------------------------------------------------------- ### Step 1: Identify PRN Medications 1. Identify the irregular or PRN medication you wish to administer. In Careflow a PRN medication is indicated by the blue \[PRN] label before the medication name. ::Image[]{src="https://api.qa.archbee.co/api/optimize/zICxj0dnLereb6UUrBA3-/oM7Dn7zbO7IhKKiVNO4Pq_wordhgfcbxyzn3ec43u4oiwla7ojlrukg.png" size="26" isUploading="false" initialPath="assets/woRdHgFCbxYzn3Ec4_3u4OIwLa7oJLrukg.png" githubPath="en/Medication Management/Administering and Dispensing/assets/woRdHgFCbxYzn3Ec4_3u4OIwLa7oJLrukg.png" position="flex-start" showCaption="false" indent="2"} ### Step 2: Open the Administer Window 1. You can open the **Administer **window using one of the following methods listed in the table below: | Action | Outcome | | --------------------------------------------- | -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | | Double-clicking on the PRN Timeline | Opens the **Administer** window, with the Administered date and time automatically set to the value corresponding to the selected point on the timeline.
:inlineImage[]{src="https://api.qa.archbee.co/api/optimize/zICxj0dnLereb6UUrBA3-/81LbJSakys2-J33hF4JEd_ljzneilnxfx4qn2vsmeyrdselstahq.png" alt caption} | | Right-clicking on a point in the PRN Timeline | Opens the Administer window, with the Administered date and time set to the value corresponding to the clicked point.
::Image[]{src="https://api.qa.archbee.co/api/optimize/zICxj0dnLereb6UUrBA3-/ASNMYkYbmE8fGrJqaMHs0_5p5fejo0gowonrpkwyguge2esk6lsy48ta.png" size="95" isUploading="false" initialPath="assets/5P5fejo0GOwonrPkwYguGE2eSK6Lsy48TA.png" githubPath="en/Medication Management/Administering and Dispensing/assets/5P5fejo0GOwonrPkwYguGE2eSK6Lsy48TA.png" position="flex-start" showCaption="false"} | | Selecting a PRN line | Will enable the Administer button on the toolbar. Clicking the button opens the Administer window, with the date and time set to the current time. | ### Step 3: System Check Before Administering Before the Administer window opens, the system evaluates whether the administration falls within the acceptable interval.  ::Image[]{src="https://api.qa.archbee.co/api/optimize/zICxj0dnLereb6UUrBA3-/eogNjI_kha0-XEBQgIUGJ_wcxzktbqv2tmbjwrngxywzuyuzbhdsekua.png" size="80" isUploading="false" initialPath="assets/wcXZKTbQV2tMBjWRNGXywZuYUZbhdSeKuA.png" githubPath="en/Medication Management/Administering and Dispensing/assets/wcXZKTbQV2tMBjWRNGXywZuYUZbhdSeKuA.png" position="flex-start" showCaption="false"} ### Determine Administration Interval ::::WorkflowBlock :::WorkflowBlockItem Check if Timeliness is specified in the medication instruction. 1. Use that value if available. ::Image[]{src="https://api.qa.archbee.co/api/optimize/zICxj0dnLereb6UUrBA3-/HmPOnUZAyoKWWYdsfjyz5_f5iswtf1kuv0emgdkeo4dyecbgo9bfjw.png" size="100" isUploading="false" initialPath="assets/F5_iSWtf1KUv0emGdk_EO4dyEcBgO9bfJw.png" githubPath="en/Medication Management/Administering and Dispensing/assets/F5_iSWtf1KUv0emGdk_EO4dyEcBgO9bfJw.png" position="flex-start" showCaption="false" indent="2"} ::: :::WorkflowBlockItem If not, check the organisation's frequency-based timeliness settings: 1. Navigate to:**Organisation / Preferences / Scripts & Instructions / Administration **tab ::Image[]{src="https://api.qa.archbee.co/api/optimize/zICxj0dnLereb6UUrBA3-/FXpJcxKQSkLr5V1Q7kWds_jzrc3abrp7fmllohkadadshf6ko34a9w.png" size="100" isUploading="false" initialPath="assets/jZrc3aBRP7FmLLOhK_a_Dadshf6KO34a9w.png" githubPath="en/Medication Management/Administering and Dispensing/assets/jZrc3aBRP7FmLLOhK_a_Dadshf6KO34a9w.png" position="flex-start" showCaption="false" indent="2"} ::: :::WorkflowBlockItem If still not found, use the system default timeliness value. ::Image[]{src="https://api.qa.archbee.co/api/optimize/zICxj0dnLereb6UUrBA3-/lTXEx3y52FdIg2cJVuBM7_3xamdos7yw0yp0kb6q8xcbil19k80tjhg.png" size="80" isUploading="false" initialPath="assets/3XAmDOs7yW0Yp0kB6Q8xcbIl19k80_tjhg.png" githubPath="en/Medication Management/Administering and Dispensing/assets/3XAmDOs7yW0Yp0kB6Q8xcbIl19k80_tjhg.png" position="flex-start" showCaption="false"} Warning for Early Administration ::: :::WorkflowBlockItem If the proposed administration time is too close to that last completed dose (i.e., less than the determined interval), the system shows a warning. ::: :::: Example: - Frequency: "5 times per day" means that the Interval = 4h 48m (24h ÷5) - Last administration: 5:47 AM - Next expected: 10:35 AM (5:47AM + 4h 48m). - If timeliness for the instruction is 15 minutes, then Profile will show a warning like the one above if a new administration is attempted with a date/time that's before 10:20AM. # What's Next? This is the final part of the Medication Management workflow. You have now completed the full process. If you would like to learn more about Careflow and the Medication Management workflow in Profile, please refer to the related articles below.     # Learn More The following articles relate to Careflow and the Medication Management workflow in Profile: - [Careflow Reference Article](docId\:O5EdmJVJ-xzYmOWjt5bgD) - [Configure Careflow in Profile](docId\:vag9Yfz3Zy7eDNOYCsFDZ) - [Careflow in Profile](docId:4MszE8pc9YcDm28z-T2p5) - [Start Admission Medication Reconciliation in Profile](docId\:efZr4pOlC23WyWHlC6WoQ) - [Submit or Sign the Admission Reconciliation Record in Profile](docId\:AP4AZBX8csbJWHvuQXozy) - [Review the MedChart for a Patient in Profile](docId\:AbzJD_iwqxZfNeby0K5vP) - [Create and Manage Medication Orders from a New Encounter in Profile](docId\:d0SJnLmfrFA8bQ7EeefN0) - [Create and View New Medication Orders or New Ad Hoc Medication Orders from the MedChart View in Profile](docId\:l7lXSS8mxmF9dPIoxx_5J)