--- title: Create and View New Medication Orders or New Ad Hoc Medication Orders from the MedChart View in Profile slug: portal-sub/create-and-view-new-medication-orders-or-new-ad-hoc-medication-orders-from-the-medchart-view-in-profile docTags: createdAt: 2026-03-04T12:03:18.007Z --- # Article Overview & Feature Requirements This article is part of the Medication Management Workflow in Profile. You are currently viewing Part 5 of the Workflow: 1. [Start Admission Medication Reconciliation in Profile ](docId\:efZr4pOlC23WyWHlC6WoQ) 2. [Submit or Sign the Admission Reconciliation Record in Profile](docId\:AP4AZBX8csbJWHvuQXozy) 3. [Review the MedChart for a Patient in Profile](docId\:AbzJD_iwqxZfNeby0K5vP) 4. [Create and Manage Medication Orders from a New Encounter in Profile](docId\:d0SJnLmfrFA8bQ7EeefN0) 5. [Create and View New Medication Orders or New Ad Hoc Medication Orders from the MedChart View in Profile ← you are here](docId\:l7lXSS8mxmF9dPIoxx_5J) 6. [Document Medication Administration Using Careflow in Profile](docId\:W6JIu64bfxdfO5rVUNhMZ) This article is written for clinical users, and provides a step-by-step walkthrough for creating and viewing new medication orders or new ad hoc medication orders from the MedChart View in Profile. ## Topics Covered in This Article - [Scenario 1: Create a New Medication Order from the Medchart View](docId\:l7lXSS8mxmF9dPIoxx_5J) - [Scenario 2: Create a New Ad Hoc Medication Order from the MedChart View](docId\:l7lXSS8mxmF9dPIoxx_5J) - [Scenario 3: View Existing MedChart Encounters from the MedChart View](docId\:l7lXSS8mxmF9dPIoxx_5J) ## Feature Requirements - Medchart is available in Profile version 8 and above.  - Access to Profile's licensed Medication module # Create and View New Medication Orders or New Ad Hoc Medication Orders from the MedChart View in Profile Once a provider has created and managed medication orders from a New Encounter (see[Create a Medication Order from a New Encounter](docId\:d0SJnLmfrFA8bQ7EeefN0)) the next part of the workflow is to create and view any new medication orders or new ad hoc medication orders from the MedChart view in Profile.  These details will be covered below. ## Scenario 1: Create New Medication Order from the MedChart View Go to **Medical Record** and **MedChart** view of an applicable patient.  1. Click on the down arrow next to the New icon to select the type of new order you wish to make ::Image[]{src="https://api.qa.archbee.co/api/optimize/zICxj0dnLereb6UUrBA3-/HvdkhDHOvi-iJmUBZRWvD_bd70y1nsd30f65neqejqdew0z8an6lnvkg.png" size="29" isUploading="false" initialPath="assets/Bd70Y1Nsd30f65neqeJqdew0Z8An6lNvKg.png" githubPath="en/Medication Management/Inpatient Medications/MedChart/assets/Bd70Y1Nsd30f65neqeJqdew0Z8An6lNvKg.png" position="flex-start" showCaption="false" indent="2"} 2. The MIMS Formulary window appears, search for the medication you wish to order by typing in the search field and clicking the Rx button (or press enter). ::Image[]{src="https://api.qa.archbee.co/api/optimize/zICxj0dnLereb6UUrBA3-/M4DPT38Zai7TAKawHcDIQ_rh0rjga-tx47cl5klhnewzydl26csm2vlg.png" size="87" isUploading="false" initialPath="assets/rh0RJGa-Tx47Cl5klhnEWzydl26CSM2Vlg.png" githubPath="en/Medication Management/Inpatient Medications/MedChart/assets/rh0RJGa-Tx47Cl5klhnEWzydl26CSM2Vlg.png" position="flex-start" showCaption="false" indent="2"} 3. The list of possible medications is displayed. Click on a cross to expand the tree and select the applicable order. ::Image[]{src="https://api.qa.archbee.co/api/optimize/zICxj0dnLereb6UUrBA3-/vl_LFm__K59tN-7CTUu87_hysx6qne1tbco1s60rnjuk9emnicdb7hg.png" size="10" isUploading="false" initialPath="assets/HYSx6_qNE1tBco1S60RNjUK9emNIcDB7Hg.png" githubPath="en/Medication Management/Inpatient Medications/MedChart/assets/HYSx6_qNE1tBco1S60RNjUK9emNIcDB7Hg.png" position="flex-start" showCaption="false" indent="2"} :::Paragraph{indent="1"} Any medications ordered previously by the logged in user (for any patient) will be shown in **bold** text, the description will show the details of the description and be displayed as: ::: ::Image[]{src="https://api.qa.archbee.co/api/optimize/zICxj0dnLereb6UUrBA3-/-Cdr0AS8tchQVCi5HXyxz_duujhzwlupv1mqu0rvgj7sbv7p7ezvjbw.png" size="28" isUploading="false" initialPath="assets/duUJHzwl_UPv1mQu0rvgJ7sBV7P7eZVJBw.png" githubPath="en/Medication Management/Inpatient Medications/MedChart/assets/duUJHzwl_UPv1mQu0rvgJ7sBV7P7eZVJBw.png" position="flex-start" showCaption="false" indent="2"} :::Paragraph{indent="1"} For any medication that you have not ordered before, the description will be displayed as: ::: ::Image[]{src="https://api.qa.archbee.co/api/optimize/zICxj0dnLereb6UUrBA3-/L8lBl3RAq-Kz-VglLdyXq_cgl1rslxvy-xaljh4iktgfoaxht5hy2w.png" size="17" isUploading="false" initialPath="assets/cGL_1rSlXVy-XALJh4iktgFOAxHt5h_y2w.png" githubPath="en/Medication Management/Inpatient Medications/MedChart/assets/cGL_1rSlXVy-XALJh4iktgFOAxHt5h_y2w.png" position="flex-start" showCaption="false" indent="2"} ::Image[]{src="https://api.qa.archbee.co/api/optimize/zICxj0dnLereb6UUrBA3-/2320-WNrYB0SUkLALyQwG_8scnobddvkncb1thf8rl1urdiy6llquvlq.png" size="87" isUploading="false" initialPath="assets/8SCNoBDDVkNcb1ThF8Rl1URDIy6LLquVlQ.png" githubPath="en/Medication Management/Inpatient Medications/MedChart/assets/8SCNoBDDVkNcb1ThF8Rl1URDIy6LLquVlQ.png" position="flex-start" showCaption="false" indent="2"} 4. Double click on the relevant item to create the order instructions. ::Image[]{src="https://api.qa.archbee.co/api/optimize/zICxj0dnLereb6UUrBA3-/7ZM56ls0BVr1mZlfM8XfD_buyzkzmpoz-esuxobkvwhb24t31jrcj7tw.png" size="100" isUploading="false" initialPath="assets/bUyzkZMpoZ-esuXobKVWHb24T31JRcJ7Tw.png" githubPath="en/Medication Management/Inpatient Medications/MedChart/assets/bUyzkZMpoZ-esuXobKVWHb24T31JRcJ7Tw.png" position="flex-start" showCaption="false" indent="2"} :::Paragraph{indent="1"} The Following Fields can be selected: ::: | Field Name | Functionality | | -------------------------------- | --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | | Type | If the medication is regular usual, regular occassional, PRN or Standing | | Method | Face to face, a phone or third party order or via fax, email or electronic | | Take | Auto populates based on the medication you have selected from the MIMS Formulary | | Generic | Tick to change the selected medication to it’s generic version.  This will automatically change the Take field | | Brand substitution not permitted | Tick if you will not allow branded medication to be substituted | | Dose Type | Select from normal, reducing, sliding scale, Stat or Variable | | 24 hour max | For PRN order, the maximum doses that can be administered 24 hours | | Prn | Auto-ticked when PRN order type is selected | | Stat | Immediate administration | | Dose | Mandatory – select numerical value and select dose from drop down | | Freq | Mandatory – drop down with frequency options | | Route | If medication should be administered as intradermal, intramuscular, intravenous, oral or subcutaneous | | Dose Text | Free type field to enter instructions | | Details | Open free text window, enter instructions if they do not fit in the dose field | | Only | Tick box if medication order is variable, reducing or sliding scale to exclude the dose and frequency fields as they are not required. | | Start | Mandatory - Medication start date | | Duration | Enter numerical value and select from drop down if the medication should be taken for days, weeks, months or years | | End | Mandatory – Auto populates if duration is entered.  Select from calendar | | Auto End | If the medication should not be repeated after this order, tick box.   This will change the status of the order to “Discontinued” (rather than expired) once the end date is reached. | | Indication | Condition from the patient’s Problem list can be selected from the drop down, or enter a new indication – click the ellipses and search for the disease code. | | To Problem List | When a new condition has been entered as the indication this tick box will appear.  Tick to add the condition to the patient’s problem list | | Date | Defaults to today | | Ordered | Defaults to the logged in user.  Select internal to enter the name of the orderer if they work in your organisation.   Select external to enter the name of another provider who is recorded in your external providers lis | 5. Complete the relevant fields and click **OK **to save and close. 6. The order will be added to the list showing in the bottom half of the screen. ::Image[]{src="https://api.qa.archbee.co/api/optimize/zICxj0dnLereb6UUrBA3-/9jSefMpurdKXsswjbxYKL_cu3pnpujf0wxfql73ykswjajmi5pd94hog.png" size="100" isUploading="false" initialPath="assets/cU3PNpuJF0wXFQl73YKswjAjmi5Pd94hog.png" githubPath="en/Medication Management/Inpatient Medications/MedChart/assets/cU3PNpuJF0wXFQl73YKswjAjmi5Pd94hog.png" position="flex-start" showCaption="false" indent="2"} ## Scenario 2: Create a New Ad Hoc Medication Order from the MedChart View Go to **Medical Record** and **MedChart** view of an applicable patient.  :::::WorkflowBlock :::WorkflowBlockItem Click on the **New Ad Hoc Order** icon and select the relevant order type. ::Image[]{src="https://api.qa.archbee.co/api/optimize/zICxj0dnLereb6UUrBA3-/h6UPl6zBK5IqEip47xhx7_sidr6vlhhxdy28ajuqs7p80yu9s14xxbq.png" size="38" isUploading="false" initialPath="assets/SIDr6Vl_hhXdY28AJuqs7p80YU9s14xxBQ.png" githubPath="en/Medication Management/Inpatient Medications/MedChart/assets/SIDr6Vl_hhXdY28AJuqs7p80YU9s14xxBQ.png" position="flex-start" showCaption="false"} ::: ::::WorkflowBlockItem The** New Ad Hoc Order **window appears. Complete the relevant fields: - Method - Dose - Frequency - Route - End Date ::Image[]{src="https://api.qa.archbee.co/api/optimize/zICxj0dnLereb6UUrBA3-/ZzPAw7J6q8lnifVOYNkBA_ehjhlril940n5aavli1xhnhbn-ve-mug.png" size="100" isUploading="false" initialPath="assets/ehjhlrIl_940N5AavLI1xH_NHBN-vE-MUg.png" githubPath="en/Medication Management/Inpatient Medications/MedChart/assets/ehjhlrIl_940N5AavLI1xH_NHBN-vE-MUg.png" position="flex-start" showCaption="false" indent="2"} :::hint{type="info"} **Note: **To save the Ad Hoc order as a template, you can tick the **Remember **check-box. The next time you order the same medication, you can select the **Create a New Ad Hoc Order Using Templates** icon and you will be presented with a list of prviously ordered Ad Hoc medications to select from. ::Image[]{src="https://api.qa.archbee.co/api/optimize/zICxj0dnLereb6UUrBA3-/Wvm92v1tVZJ-F05dAh75q_e-wwxz55eaksd4uai0nlha0knouvrl0qtw.png" size="10" isUploading="false" initialPath="assets/e-WWxz55EaKsD4UaI0Nlha0KNouvrl0QTw.png" githubPath="en/Medication Management/Inpatient Medications/MedChart/assets/e-WWxz55EaKsD4UaI0Nlha0KNouvrl0QTw.png" position="flex-start" showCaption="false"} ::Image[]{src="https://api.qa.archbee.co/api/optimize/zICxj0dnLereb6UUrBA3-/DDT4Uqk2CXBXbYESRmqhI_dwtatncsvrpgi6k5jtsdli3sqxyw3aufng.png" size="74" isUploading="false" initialPath="assets/dwtaTncSVRPGI6k5JtSdlI3SqxYW3aUFng.png" githubPath="en/Medication Management/Inpatient Medications/MedChart/assets/dwtaTncSVRPGI6k5JtSdlI3SqxYW3aUFng.png" position="flex-start" showCaption="false"} ::: :::: :::WorkflowBlockItem Click **OK** to save and close the window. ::: :::WorkflowBlockItem The new medication order will now be displayed in the MedChart list for the patient. ::: ::::: ## Scenario 3\:View Existing MedChart Encounters from the MedChart View Within the MedChart view you can see MedChart entries listed in existing encounters.   They will appear as a hyperlink that includes the order type, any selected indications, and special instructions. These links are located in the **Encounters **tab on the right side of the MedChart view. ![](https://api.qa.archbee.co/api/optimize/zICxj0dnLereb6UUrBA3-/sa4APTp47IJEAZeFVS8eM_j9uyemubk0ktv008t-3m4eodv9kcf4fnta.png)::Image[]{src="https://api.qa.archbee.co/api/optimize/zICxj0dnLereb6UUrBA3-/q1Xsv2bY-FYkp3ZkiqXMN_it4bjpqscuv3ar2ljudjplud3gpsfkfcbw.png" size="29" isUploading="false" initialPath="assets/iT4bJpQSCuv3ar2LJudjpLUD3gPSfKfCbw.png" githubPath="en/Medication Management/Inpatient Medications/MedChart/assets/iT4bJpQSCuv3ar2LJudjpLUD3gPSfKfCbw.png" position="flex-start" showCaption="false"} The hyperlink can be clicked to view the medication order details in read-only mode.  Discontinued orders are shown with a strikethrough, and the reason for discontinuation is displayed at the end of the line. ![](https://api.qa.archbee.co/api/optimize/zICxj0dnLereb6UUrBA3-/eO53dlACx3FRITQ58bAUW_4bvdzmu3wynqjaftrf7lhalaxkmdwzmyya.png) # What's Next? The next part in this workflow is to administer a medication order using Profile's Careflow feature. For step-by-step guidance, please refer to our article: [Document Medication Administration Using Careflow in Profile](docId\:W6JIu64bfxdfO5rVUNhMZ). # Learn More For more information on MedChartplease click on the article links below: - [Medchart in Profile](docId\:SysVXBkoCAbmhj09vvhFZ) - [FAQ: Medchart in Profile](docId\:fFs61IbiQBh3OuTavcaJ9) - [Configure MedChart in Profile](docId\:njP94RvB4773VIK_CrFq_) - [Review the MedChart for a Patient in Profile](docId\:AbzJD_iwqxZfNeby0K5vP) - [Create and Manage Medication Orders from a New Encounter in Profile](docId\:d0SJnLmfrFA8bQ7EeefN0) - [Manage Medication Orders from the Work Centre View in Profile](docId\:POz7x5uyKUBQW9XjCe07H) - [Complete a MedChart Phone or Third Party Order from the New Encounter View in Profile](docId\:sFLzY8aurMDcZR0yVeeGa) - [Print Various MedChart Items in Profile](docId\:SuKXVMfDls3XSrmzA78Z_) - [Use MedChart Print Variables in Profile](docId\:ma4ZvT8CGiyARxD5tNSFR) - [MedChart Reports in Profile](docId\:KCrnsko5YHm5uzICYrF5m)