--- title: Configure Careflow in Profile slug: portal-sub/configure-careflow-in-profile docTags: createdAt: 2026-03-04T12:03:17.640Z --- # Article Overview & Feature Requirements The following article is intended for System Administrators, Clinical and Technical users. It will cover the configuration process for Careflow in Profile. ## Feature Requirements - RX Dispense and Administer License - Configuration process detailed below # Steps to Configure Careflow in Profile ## Step 1: Obtain the Required Licenses ### Check if you Have the Required Licenses To use Careflow in Profile, you need to first obtain the following licenses: - Rx Dispense and Administer license module Go to **Organisation / Preferences / Technical / Licensed Modules** to see if the license module has been obtained or not. Contact Intrahealth at help\@intrahealthc.om to obtain the license number for these modules if it has not been obtained. ### Subscribe to Obtain the Required Licenses Follow the instructions below to subscribe to the Rx Dispense and Administrator: ::::WorkflowBlock :::WorkflowBlockItem Open the license generator.exe application and select the add license option. ::: :::WorkflowBlockItem The Create new License window will open. ::Image[]{src="https://api.qa.archbee.co/api/optimize/zICxj0dnLereb6UUrBA3-/GBzu14O288Xz9I9OOKym-_zadtlbuomxhgrhk0ju0-lp23a1nejv6q.png" size="87" isUploading="false" initialPath="assets/ZAdtLBUOMxhGrHK0JU_0-l_P23a1nEjv6Q.png" githubPath="en/Medication Management/Administering and Dispensing/assets/ZAdtLBUOMxhGrHK0JU_0-l_P23a1nEjv6Q.png" position="flex-start" showCaption="false"} ::: :::WorkflowBlockItem In the **Create new License **window, enter in the following: 1. **Database ID** by copying it from** Organisation / Preferences / Technical / Licensed Modules** ::Image[]{src="https://api.qa.archbee.co/api/optimize/zICxj0dnLereb6UUrBA3-/jzMcJ7Dz89xZNSXp-fYjp_vrrqganbtajijlvepmb4nw-q-rqpw32p7w.png" size="100" isUploading="false" initialPath="assets/vrRQGAnbTAjiJlvEPmB4nw-q-RQPW32p7w.png" githubPath="en/Medication Management/Administering and Dispensing/assets/vrRQGAnbTAjiJlvEPmB4nw-q-RQPW32p7w.png" position="flex-start" showCaption="false" indent="2"} 2. In **Module** select Medications. ::Image[]{src="https://api.qa.archbee.co/api/optimize/zICxj0dnLereb6UUrBA3-/WDCoe4B2lD5JvRtPZ7H1p_mwen0lgfg0o78udp1lcjwjw-9fbxackj9a.png" size="77" isUploading="false" initialPath="assets/Mwen0lGfG0o78udP1lcJwjW-9FBXACKJ9A.png" githubPath="en/Medication Management/Administering and Dispensing/assets/Mwen0lGfG0o78udP1lcJwjW-9FBXACKJ9A.png" position="flex-start" showCaption="false" indent="2"} ::: :::WorkflowBlockItem Copy the license number and add it in Profile. ::Image[]{src="https://api.qa.archbee.co/api/optimize/zICxj0dnLereb6UUrBA3-/rJdZgjMAxA6akKsWLBNGG_s71wf7dkpqqshoixbkqimyk1ylz0nva5a.png" size="80" isUploading="false" initialPath="assets/s71_WF7DkpQQshOIxBKQiMYk1ylZ0NVa5A.png" githubPath="en/Medication Management/Administering and Dispensing/assets/s71_WF7DkpQQshOIxBKQiMYk1ylZ0NVa5A.png" position="flex-start" showCaption="false"} ::: :::WorkflowBlockItem Select medications and click **Add Licence**. ![](https://api.qa.archbee.co/api/optimize/zICxj0dnLereb6UUrBA3-/S0SJLxj28B2u3ZLYV6-mZ_b63pajzgalowwcycu3aouibqdnaq22uokg.png) ::: :::: ## Step 2: Add Careflow to the Work Centre Navigation Menu For easy access you'll need to add Careflow to the Work Centre navigation menu. 1. Right click on the blue navigation menu. 2. Scroll down to the bottom of the list of items and click on **Preferences**. ::Image[]{src="https://api.qa.archbee.co/api/optimize/zICxj0dnLereb6UUrBA3-/Zp6bRx6MREZrJfoNduuh__bgz69pskmzanz90cuq66sbiyxjdkvxtujw.png" size="61" isUploading="false" initialPath="assets/bgZ69PSkMZAnZ90cuQ66SbiyXjdKvXtujw.png" githubPath="en/Medication Management/Administering and Dispensing/assets/bgZ69PSkMZAnZ90cuQ66SbiyXjdKvXtujw.png" position="flex-start" showCaption="false" indent="2"} 3. In the **Work Centre Preferences **window, find and tick **Careflow **from the list of items. ::Image[]{src="https://api.qa.archbee.co/api/optimize/zICxj0dnLereb6UUrBA3-/PjCZkHNXCPM-2vdX1wSCP_pcug91knsb-5zwgh4afmptlsiipzh3nwmw.png" size="100" isUploading="false" initialPath="assets/pcUG91kNSB-5zwGH4AfMpTlsIiPzh3NWMw.png" githubPath="en/Medication Management/Administering and Dispensing/assets/pcUG91kNSB-5zwGH4AfMpTlsIiPzh3NWMw.png" position="flex-start" showCaption="false" indent="2"} 4. Click **OK**.  ## Step 3: Enable Role Actions for Careflow Users The Careflow role actions need to be enabled for any user of Careflow. Complete the following instructions to enable the Careflow role actions in Profile: ::::WorkflowBlock :::WorkflowBlockItem Go to **Organisation / Roles** ::: :::WorkflowBlockItem Select the User types that require Careflow access ::: :::WorkflowBlockItem Search for the Careflow role actions in the **Find** search bar. ::: :::WorkflowBlockItem Grant and enable the Careflow actions for users that need to: - view the MedChart list - use and see items in CareFlow - prescribe and/or administer medications - be involved in the admission medication reconciliation process - be involved with any inpatient management and inpatient medication managementThis is done by right clicking the action and select **Grant**. The **Net Actions** column should now show a green circle raised above a hand. ::Image[]{src="https://api.qa.archbee.co/api/optimize/zICxj0dnLereb6UUrBA3-/ocEbo77DNploqMfl-ob4S_craayxquf2opkmsxr9wtowdkxxigkxzra.png" size="100" isUploading="false" initialPath="assets/CRaAyXQuf2OPKMsXR_9WtOwdkXxIgKxzrA.png" githubPath="en/Medication Management/Administering and Dispensing/assets/CRaAyXQuf2OPKMsXR_9WtOwdkXxIgKxzrA.png" position="flex-start" showCaption="false" indent="2"} ::: :::: ## Step 4: Configure Preferences in Profile To standardise medication scheduling, certain preferences need to be configured in the Profile **Preferences** window. This is done to ensure that drug administration times align with staffing patterns and shift schedules, avoiding random or inconsistent timings from appearing in Careflow. By doing this, you can define things like your 'drug rounds' - the expected administration times for medications based on their prescribed frequency - as well as other related settings. For example, if a medication is prescribed twice daily, the organisation defines exactly what that means.  To configure preferences in Profile, go to **Organisation / Preferences / Scripts and Instructions / Administration **tab :::hint{type="info"} **Note: **The **Administration** tab only appears if you have purchased Rx Dispense and Administer as a separate sub-licensed module. ::: ![](https://api.qa.archbee.co/api/optimize/zICxj0dnLereb6UUrBA3-/kzyP2E7WhwvgtOAaxEmo5_9culzqpaet0q9fymvagqau7lu1wyu9rndg.png) Read the table below to understand the functionality of the fields included in the **Administration **tab. | Field Name | Function | | ---------------------------------------------------------------- | -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | | **Frequency** | Click the 1st available blank line and select the frequency for which you want to set up administration times from the drop-down menu | | **1st, 2nd** etc. columns | Tab to or click in the relevant column and enter the required administration time. | | **When no administration time can be determined, use:** | Enter the required time. This refers to the Careflow view of the Work Centre (Section 3.0). If an administration time cannot be determined, the system will assign it the due time entered in this field. | | **Allow dispensing without a medication order:** | Check this box if you want users to be able to dispense medications even without an existing order | | **Show Order By panel on Dispense** | Similarly, if this box is checked a panel showing the prescriber's details will appear in the 'Administer' window | | **Batch is mandatory** | Check this box if you want to enforce entering a batch number in the 'Dispense' and 'Administer' windows | | **Check total administered quantity against order:**

| If this box is checked, the system will compare the total administered quantity against the order, then if the administered quantity exceeds the quantity stated in the order, it will either issue a warning (which can be ignored), or prevent users from continuing, depending on whether the **Warn **or **Prohibit **radio button is selected. 

Note: it is not always possible for the system to calculate the total administered quantity, if the instruction is imprecise or unstructured. For example, it may say: take 'as required' 'until better' | If all of the steps above have been completed, Careflow should now be configured. # Learn More For more information on Profile's Careflow feature, please click on the related article links below: - [Careflow in Profile](docId:4MszE8pc9YcDm28z-T2p5) - [Document Medication Administration Using Careflow in Profile](docId\:W6JIu64bfxdfO5rVUNhMZ) - [Careflow Reference Article](docId\:O5EdmJVJ-xzYmOWjt5bgD)