---
title: Adding a Saved Digital Signature
slug: portal-sub/adding-a-saved-digital-signature
docTags: 
createdAt: 2026-03-04T12:03:22.901Z
---

**TABLE OF CONTENTS**

- [Creating a Digital Signature for a provider](docId\:IiPmGadjESQ-tmEK2Q4CN)
- [Using Digital Signatures](docId\:IiPmGadjESQ-tmEK2Q4CN)
  - [Adding a Digital Signature in letters or referral templates](docId\:IiPmGadjESQ-tmEK2Q4CN)
  - [Adding a Digital Signature in an Investigation Order](docId\:IiPmGadjESQ-tmEK2Q4CN)
  - [Adding a Digital Signature to a Requisition Form](docId\:IiPmGadjESQ-tmEK2Q4CN)
  - [Adding a Digital Signature to a prescription order](docId\:IiPmGadjESQ-tmEK2Q4CN)

# Creating a Digital Signature for a provider

Profile has the ability to add a digital signature to a Provider’s account which can be used when creating and sending letters, referrals, prescription orders and investigation orders.

1. Navigate to **Organization/People & Places **
2. From the list, double click on the Provider.
3. Once in the Provider's account, select **Special** in the Segment list.
4. Press the **Load…** button.

::Image[]{src="https://api.qa.archbee.co/api/optimize/zICxj0dnLereb6UUrBA3-/lInqyfvEtGRPDO1kab-nt_3w4rjarvmcwxphcpwnrgb9petrlapjps1a.png" size="100" isUploading="false" initialPath="assets/3w4RJARVmCwXpHcpwnrgb9peTrlapjpS1A.png" githubPath="en/User Management and Settings/User Management/assets/3w4RJARVmCwXpHcpwnrgb9peTrlapjpS1A.png" position="flex-start" showCaption="false" indent="2"}

5. Select the location of the saved digital signature and press **OK**.

::Image[]{src="https://api.qa.archbee.co/api/optimize/zICxj0dnLereb6UUrBA3-/0yaw6YPI-AayTLpCIhGz2_q3yizlexkpl5jlfeubwi2wwmely5ntsg.png" size="100" isUploading="false" initialPath="assets/Q3YizLExKPL5jLFe_ubWI2WwmeLy5_NTsg.png" githubPath="en/User Management and Settings/User Management/assets/Q3YizLExKPL5jLFe_ubWI2WwmeLy5_NTsg.png" position="flex-start" showCaption="false" indent="2"}

:::hint{type="info"}
Tip: Write your signature on a 2”x4” paper and scan it to your local computer. A smaller sized signature can be easily scaled when printing by using the **Scale when print** feature. ::Image[]{src="https://api.qa.archbee.co/api/optimize/zICxj0dnLereb6UUrBA3-/bMoQoje4-6tTm63_b1pOR_tf7y0ugpegrh9ptg1uc8dgmepobrgywba.png" size="52" isUploading="false" initialPath="assets/tf7Y_0uGPegrh9ptG1uc8dGMePoBRgYwbA.png" githubPath="en/User Management and Settings/User Management/assets/tf7Y_0uGPegrh9ptG1uc8dGMePoBRgYwbA.png" position="flex-start" showCaption="false"}


:::

Make sure that your signature is dark and the file extension of your saved digital signature is .jpeg

# Using Digital Signatures

There are areas in Profile which allow you to use Digital Signatures such as letters, referrals and ordering investigations.

## Adding a Digital Signature in letters or referral templates

To use them in any letter or referral template, you’ll need to:

1. Go to **Maintain / Templates / Documents**
2. Select the desired template and open it

::Image[]{src="https://api.qa.archbee.co/api/optimize/zICxj0dnLereb6UUrBA3-/18Y7Y3EjyW-whBO-wzNqI_6xpq5aneczgqwchmet9-edraoqev3murka.png" size="100" isUploading="false" initialPath="assets/6XPq5aNeCzGqWChmeT9-EdraoqEv3murKA.png" githubPath="en/User Management and Settings/User Management/assets/6XPq5aNeCzGqWChmeT9-EdraoqEv3murKA.png" position="flex-start" showCaption="false" indent="2"}

3.  Once in the template locate the variable «Letter.Doctor.Signature» or use the Find field in Insert Data and search for Letter.Doctor.Signature.

::Image[]{src="https://api.qa.archbee.co/api/optimize/zICxj0dnLereb6UUrBA3-/KTGOrRPsbxuGn0-BJ4IFT_qytcqsbnuvrj9yxrgsie8xsht1lgew03g.png" size="100" isUploading="false" initialPath="assets/qYtCqSbnuVR_j9YxrGsIe8xSht1LGew03g.png" githubPath="en/User Management and Settings/User Management/assets/qYtCqSbnuVR_j9YxrGsIe8xSht1LGew03g.png" position="flex-start" showCaption="false" indent="2"}

4. Place the variable in the desired area of the template
5. Once complete select **Save**The end result should look like this:

::Image[]{src="https://api.qa.archbee.co/api/optimize/zICxj0dnLereb6UUrBA3-/jhlhs6bo3eOcakuliaYkt_la1cxbsufjgjnz5tipemfubysrbwfaaa-a.png" size="100" isUploading="false" initialPath="assets/LA1CXbSufJgjnz5TiPemFUBYSRBwFAaA-A.png" githubPath="en/User Management and Settings/User Management/assets/LA1CXbSufJgjnz5TiPemFUBYSRBwFAaA-A.png" position="flex-start" showCaption="false" indent="2"}

## Adding a Digital Signature in an Investigation Order

1. Create a New Encounter
2. On the Action toolbar, click **Pathology** or **Radiology**

::Image[]{src="https://api.qa.archbee.co/api/optimize/zICxj0dnLereb6UUrBA3-/N6_9Nmx_zgCxvHk_kh6WR_f5ui4hzmikpqn4nyv0h8gvgv6j8hvbvhea.png" size="100" isUploading="false" initialPath="assets/f5Ui4HZmikPQn4nyv0H8gvGv6j8hVbVheA.png" githubPath="en/User Management and Settings/User Management/assets/f5Ui4HZmikPQn4nyv0H8gvGv6j8hVbVheA.png" position="flex-start" showCaption="false" indent="2"}

3. Select the supplier from the drop-down menu, if necessary
4. Add the required investigations to the current order
5. In the Details tab, check the **Signature** checkbox

::Image[]{src="https://api.qa.archbee.co/api/optimize/zICxj0dnLereb6UUrBA3-/SEwLtex1ShSns1SjD8vGw_65jhxacaqh-u9hn1vnmq1jrcrgld071hsq.png" size="65" isUploading="false" initialPath="assets/65jhxaCaQh-U9HN1Vnmq1jRcrgLD071HSQ.png" githubPath="en/User Management and Settings/User Management/assets/65jhxaCaQh-U9HN1Vnmq1jRcrgLD071HSQ.png" position="flex-start" showCaption="false" indent="2"}

6. Click the **Print** button to print the investigation form.

## Adding a Digital Signature to a Requisition Form

:::hint{type="success"}
1. Go to **Organisation/External Providers**
2. Search for the form by selecting Suppliers in the **Type **field and either Radiology or Pathology in the **Specialty **field
3. Double click the Supplier/form you wish to edit.
4. Select view **Order Format** in the left panel.
5. Locate the *«Letter.Patient.CareTeam("Usual Provider").Signature»* variableunder **Patient/Care Team/Usual Provider**
6. Drag the *«Letter.Patient.CareTeam("Usual Provider").Signature»* variable to the area of the form you wish for it to display.
7. Click **OK** to save the form.

![](https://api.qa.archbee.co/api/optimize/zICxj0dnLereb6UUrBA3-/PUBRIvI--q9PsR5V6xzUb_attachment.png)
:::

## Adding a Digital Signature to a prescription order

1. Go to **Organisation/Preferences/General/Script and Instructions/Interface** and check the **Allow Digital Signature on Prescription** checkbox.

::Image[]{src="https://api.qa.archbee.co/api/optimize/zICxj0dnLereb6UUrBA3-/jgnLviks1Q3TrtG76s13x_vkiidn0dfijrxpsplh8fferq5bafh6sniw.png" size="100" isUploading="false" initialPath="assets/vKIidN0DFIJrxpSPLh8ffErQ5bafH6SNiw.png" githubPath="en/User Management and Settings/User Management/assets/vKIidN0DFIJrxpSPLh8ffErQ5bafH6SNiw.png" position="flex-start" showCaption="false" indent="2"}

2. Create a New Encounter and go to the **Scripts** panel

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3. When prescribing medication, a **Signature **checkbox will appear under the prescription window. Make sure it is ticked.

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4. Print the prescription order
5. The Digital Signature on the Provider's profile in People & Places will be included on the printed or faxed prescription order form.

::Image[]{src="https://api.qa.archbee.co/api/optimize/zICxj0dnLereb6UUrBA3-/yhaFjoakSUC-B7q1cklOx_rbzkwhtndjl-30vbeozt8u4j8oonedgv6a.png" size="97" isUploading="false" initialPath="assets/RBzkWHtnDjl-30vbeOZt8u4j8OoNEDGV6A.png" githubPath="en/User Management and Settings/User Management/assets/RBzkWHtnDjl-30vbeOZt8u4j8OoNEDGV6A.png" position="flex-start" showCaption="false" indent="2"}

:::hint{type="info"}
Note that only a signature for the Provider that is logged in is allowed to be added to a prescription order using this method.

:::

# More Information

[eSignature](docId\:G5wcept-4YocNYOMGgDVz)

[eSignature - Overview](docId\:UOmpgQHMjlf7nrNdHuZY2)

[eFaxing](docId\:pPdOwG2g4Af6Dn3kmgd3z)